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SUPPORT Q&A - Workflow map activity owner mapping to Org role

rvittal - Wednesday, August 3, 2016 1:46 AM:

Hi team,

In case of OOTB PR item type workflow, the activity "Review PR" and "Approve PR" both are assigned to Change Specialist 1 identity.

Here, I wanted "Review PR" activity is to be assigned to one org role, for example Quality person and Approve PR activity to be assigned to Design Moderator or any other role other than the Quality team member.

I understand that easy way to replace the owner for the activity. But, I wanted to keep the Change Specialist 1 and map different org roles as per activity only through configuration?

Thanks in advance.



edonahue - Tuesday, September 27, 2016 2:16 PM:

Hi Raghavendra,

If you would like to make dynamic assignments for workflow activities but you do not want to change the Process Owner on the Workflow Map, I recommend using the Manager identity. Then you can assign activities to the Manager identity without knowing precisely who that is ahead of time.

You will either need to add a field for the managed_by_id property on the PR form or set the managed_by_id programatically based on your business logic. The Aras Community site has a community project for Workflow Automation that may help you implement your use case: